A bring your own device (BYOD) policy is essential for many companies because it enables workers to complete their daily tasks remotely. Additionally, workers who can finish assignments on their personal mobile devices can stay productive and informed across the globe, and a BYOD policy can help businesses further improve their profits.
Tablet sales have been increasing, thanks in part to the rise in companies that allow employees to use personal mobile devices. However, document security is a concern for many businesses with BYOD policies because workers can easily access materials, which could make certain content susceptible to hackers and viruses.
"It is imperative that companies are prepared with a BYOD policy that clearly outlines expectations, security measures and enforcement," a document security and BYOD policy expert told the news source. "This creates an understanding between [a] company and [its] employees that balances the cost, productivity and employee satisfaction benefits of BYOD with the need to keep company data and resources secure and uncompromised."
Check out the tips below to learn how a company can reduce security threats with an effective BYOD policy.
Develop an easy-to-understand plan
Provide sufficient information to employees who want to use their personal mobile devices for work. Establish corporate guidelines, identify what devices and operating systems can be used and provide hands-on tutorials to teach workers the consequences that could arise if confidential data falls into the wrong hands.
Enhance the security of documents by showing workers how to use portable document format (PDF) files. Employees can use PDFs to share a variety of content, including audio clips, text and videos.
Business leaders can control who can view secure content with PDFs, and these files can be accessed by employees who use desktop computers and mobile devices. Additionally, PDFs can be password protected, which enables business leaders to effectively safeguard content against security threats.
Regularly enforce the policy
Employees who violate a BYOD policy can cause serious problems for a business. These staff members could potentially cost a company thousands of dollars, and workers who violate a policy should be punished accordingly.
Stress the risks of a jailbroken or rooted smartphone and the liability of losing confidential information to employees. Use a signature section for workers to acknowledge the policy.
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